SaaS spend management

Per-employee SaaS spend now averages $1,865, a 36% increase since 2023. Many organizations are unaware of 60% of their active SaaS applications, leading to unnecessary costs. Source: Gartner, Magic Quadrant for SaaS Management Platforms, July 2026.*

1Password SaaS Manager provides discovery to identify both approved and unapproved applications through integrations with HRIS systems, identity providers, and security tool integrations, giving you a complete picture of your SaaS landscape.

Unapproved AI tools and SaaS applications increase security vulnerabilities, compliance risks, and redundant spending. Organizations that fail to centralize AI and SaaS visibility are five times more likely to experience a cyber incident or data loss.

1Password SaaS Manager identifies unused licenses, overlapping tools, AI token consumption, and inefficient usage patterns, allowing businesses to reclaim seats, downgrade subscriptions, and consolidate applications for cost savings.

SaaS Manager provides detailed reports on application usage, vendor compliance certifications, and access controls, simplifying audit preparation.

No. We see negotiation services as distinct from SaaS management, and it's redundant for many of our customers (who have well-established procurement teams). We want to empower our customers with a platform that enables them to understand and manage their SaaS utilization and access continuously. Discounts are transactional; optimization and access compliance are operational.

We need to reach a data quality threshold where we can reliably say a user holds a license and is inactive. That’s dependent on the availability of APIs, the features they support, and your ability to access the APIs if the vendor only makes it available on premium plans. It’s our job to help you navigate this complexity and offer advice on where to target your optimization efforts.

In some situations, yes. Every API has a different approach - we translate this to a standard set of SaaS Manager actions so you know what a workflow action will do: ‘suspend’ means the license is still assigned, ‘deactivate’ removes the license without deleting the account, and ‘delete’ is destructive. Where available in APIs, SaaS Manager also supports actions to transfer content during deprovisioning.

No. We realize your identity provider is likely your ‘source of truth’ when managing access to, even (de)provisioning accounts in your SaaS apps. Where an IdP is the ‘master’ for an app, SaaS Manager will work through the IdP to make changes, e.g., through group reassignment.

Automating business processes is essential for growth because it enables companies to streamline complex workflows, reduce repetitive tasks, and focus on higher-value work. SaaS Manager’s workflow automation software supports this by setting up efficient and scalable automated workflows, allowing organizations to simplify process automation and drive sustainable growth.

SaaS Manager offers over 400 direct app integrations and connects with identity providers, HR systems, and finance tools. This allows it to gather real-time data on app usage, licensing, and user activity to support cost-saving workflows and access decisions.

SaaS Manager centralizes contract terms, license entitlements, and renewal dates so you can stay ahead of renewals and avoid surprises. With usage data linked to each license, you can make smarter decisions before renewing or consolidating your SaaS tools.